Trello is the tool your team will actually use, and the one you will outgrow if the work gets complicated.
Where it wins. The learning curve is effectively zero, so adoption is immediate and total — the metric that decides whether project software helps at all. For an editorial pipeline (idea → drafting → review → scheduled → live) the board maps the process exactly. Butler automation handles the repetitive moves without scripting, the free tier covers unlimited cards on ten boards per workspace, and Power-Ups add calendars, time tracking, or reporting only where you need them.
Where it falls short. It is one view of one shape. Dependencies, workload, and cross-project reporting are absent or bolted on via Power-Ups, and boards with hundreds of cards become unnavigable. Free workspaces cap at ten boards. Documents are just card descriptions. As soon as you need to answer "who is over capacity next week", you need a different tool.
Our call. Excellent for small teams and editorial calendars. Move to Asana when dependencies and workload start mattering.
Best for
Small teams and solo creators running a simple pipeline who want zero-friction adoption.
Key takeaways
- 1Effectively no learning curve — adoption is immediate
- 2Maps an editorial pipeline exactly
- 3Butler automation without scripting
- 4Unlimited cards on the free tier
- 5No dependencies, workload, or cross-project reporting
- 6Large boards become unnavigable
Trello's virtue is that nobody needs training. Cards move between lists, and that is the whole model — which is why it still wins for editorial calendars, small teams, and anyone who has watched a heavier tool go unused. Its limits arrive the moment work stops being a simple pipeline.
What we like
- Instantly understandable
- Great for editorial calendars
- Generous free tier
- Simple, effective automation
- Power-Ups add only what you need
Worth noting
- One view of one shape
- No dependency management
- Ten-board cap on free workspaces
- Outgrown by complex projects
Plans
Pricing
Free
- Unlimited cards
- 10 boards per workspace
- Unlimited storage (10 MB per file)
- 250 Butler automation runs
- iOS and Android apps
Standard
per user, per month
- Unlimited boards
- Advanced checklists
- Custom fields
- 1,000 automation runs
- Unlimited storage (250 MB per file)
Pricing verified Aug 14, 2026. Prices shown are billed annually where available and may change — always confirm on the vendor site.
From real users
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Frequently asked questions
Is Trello still relevant?＋
Yes, for exactly what it does. Nothing beats it for a simple pipeline that everyone will actually update, which is the metric that decides whether project software helps at all.
What are the free plan limits?＋
Unlimited cards but only 10 boards per workspace, with 10 MB per file attachment and 250 automation runs a month. Fine for individuals and small teams.
When should I move off Trello?＋
When you need to answer "who is over capacity next week" or manage dependencies between tasks. Boards do not model either, and Power-Ups only paper over it.
Trello
From $5/mo